A distribution or manufacturing company’s financial position needs to be monitored actively and regularly to ensure it is well managed for long term sustainable business success and future growth.

This can only be achieved with fast access to accurate, real time, current information that supports informed decision making.

The comprehensive Finance modules – which cover everything from accounts payable and accounts receivable to comprehensive financial reports – allow you to manage the many diverse aspects of your company’s finances.

The Finance modules incorporate:

Accounts Payable

• Supplier master file contains contact details, payment terms, bank account details and more
• Active supplier aged analysis updated in real time with end of accounting period point in time aged analysis
• Supplier invoice processing, including foreign exchange transactions with auto postings of exchange variance, where appropriate
• Automated remittance advice preparation, EFT and cheque printing
• Real time processing to general ledger
• Supplier transaction history reporting, with drill down
• Simple end of period close out.

Accounts Receivable

• Customer master tables include contact details, delivery addresses, credit limits, credit status, payment terms and more
• Active customer aged analysis updated in real time with end of accounting period point in time aged analysis
• Customer direct invoice and credit note processing including counter sales invoicing with payment settlement facility upon either a GST inclusive or GST exclusive basis
• Stop credit flag – automatically set when credit limit exceeded
• Cash receipts processing with rapid outstanding invoice selection as well as the ability to process unallocated cash receipts
• Credit control and customer information annotation facilities
• Bulk processing of large customer remittance files
• Comprehensive real time customer sales analysis and reporting
• Process a single receipt to settle multiple customer accounts through the use of ‘bill to’ groups
• Real time processing to general ledger
• Customer transaction history reporting, with drill down
• Simple end of period close out.

Customer Relationship Management

• Contact management facility for existing and prospective clients
• Industry sector facility for classification of existing and prospective clients
• Relationship grading facility enabling classification of relationships with existing and prospective clients
• Opportunity stage classification to designate the sales stage for each active quote
• Comprehensive reporting on active opportunities by customer, contact and sales rep
• Comprehensive reporting on historical sales by customer
• Integration to Microsoft Outlook.

General Ledger

• General ledger analysis and reporting groupings with a flexible chart of accounts
• General ledger journals and ‘standing journals’
• Multiple general ledger budgets for multiple fiscal years
• Comprehensive real time account details reporting facilities across multiple fiscal years.

Cash Management

• Sundry cash receipts and payments
• Full bank reconciliation system
• Banking deposit slips
• Real time processing to general ledger.

Financial Reporting

• Comprehensive real time P&L and balance sheet reports across multiple fiscal years
• Summary level and detailed P&L and balance sheet across multiple fiscal years
• Complete general ledger movement summary and detailed reports across multiple fiscal years
• Supplier and customer history reports with drill down facilities
• Supplier and customer ageing reports in real time including end of period point in time reporting
• Bank reconciliation and banking slip reports
• Fully customisable forms for invoices, statements and remittance advices to suit
• Integration with Microsoft Office via ODBC connection facility
• Comprehensive report writing facility via crystal reports

Read more about the Wholesale & Manufacturing distribution and manufacturing modules.